Privacy Statement

NERS Jurnal Keperawatan (NJK)
Faculty of Nursing, Universitas Andalas, Indonesia
Effective Date: October 16, 2026

1. Introduction

NERS Jurnal Keperawatan (NJK), published by the Faculty of Nursing, Universitas Andalas, Indonesia, is committed to protecting the privacy and personal information of authors, reviewers, editors, readers, and other users of its website (https://ners.fkep.unand.ac.id/index.php/NJK).

This Privacy Statement explains how NJK collects, uses, processes, stores, and protects personal information in connection with journal registration, manuscript submission, peer review, editorial communication, publication, and the use of its online journal platform.

NJK handles personal information responsibly and in accordance with applicable data protection requirements in Indonesia. By using the journal website and its services, users acknowledge the processing of their personal information as described in this statement.

2. Information We Collect

NJK may collect personal information necessary for journal administration and scholarly publishing, including the following:

a. Information Provided by Authors

When registering or submitting a manuscript, authors may be asked to provide their names, email addresses, institutional affiliations, ORCID iDs, biographical information, and other details required for manuscript processing and publication. Manuscript files may also contain information about research participants, which authors are responsible for handling in accordance with applicable ethical requirements.

b. Information Provided by Reviewers and Editors

NJK may collect names, email addresses, institutional affiliations, areas of expertise, ORCID iDs, editorial correspondence, reviewer reports, and other information needed to facilitate editorial work and peer review.

c. Information Provided by Readers and Registered Users

Users who register on the journal's Open Journal Systems (OJS) platform may provide their names, usernames, email addresses, affiliations, and other information required by the registration form. Users who contact the journal may also provide personal information in their correspondence.

d. Technical Information

When users access the website, certain technical information may be processed by the website platform or its hosting environment, such as IP addresses, browser information, access logs, device information, and cookie data, depending on the platform configuration.

NJK collects only information that is reasonably necessary for the operation and administration of the journal.

3. How We Use Personal Information

NJK uses personal information for legitimate journal-related purposes, including:

Managing user accounts and manuscript submissions.
Conducting editorial screening and peer review.
Communicating editorial decisions, review requests, publication updates, and other journal-related information.
Preparing, editing, publishing, and maintaining scholarly articles.
Maintaining the accuracy and integrity of the scholarly record.
Responding to inquiries and providing technical or administrative support.
Maintaining website functionality and security.
Producing journal usage or operational statistics where applicable.
Meeting applicable legal, ethical, and institutional obligations.

NJK does not use personal information for unrelated purposes without an appropriate basis.

4. Legal Basis for Processing

NJK processes personal information as necessary for journal administration, scholarly publishing, and the operation of its online platform. Depending on the circumstances, processing may be based on the user's consent, the performance of relevant publishing or service arrangements, legitimate journal and institutional interests, or applicable legal obligations.

Where consent is required, users may withdraw it, subject to applicable legal requirements and the journal's need to retain certain records for editorial administration or the integrity of the scholarly record.

5. Data Sharing and Disclosure

NJK respects the confidentiality of personal information and limits access and disclosure to what is necessary for journal-related purposes.

a. Editorial and Peer Review Process

Personal information may be accessed by authorized editors, editorial staff, and reviewers as necessary to manage submissions and evaluate manuscripts. NJK uses a double-blind peer review process; authors and reviewers should not be able to identify one another through the journal's review process. Users are expected to avoid including identifying information in files intended for anonymous review.

b. Published Articles

Information intended for publication, such as author names, institutional affiliations, ORCID iDs, and corresponding-author contact details where provided and designated for publication, may appear in published articles and their metadata.

c. Publishing and Technical Services

Information may be processed by the OJS platform, website hosting provider, or other authorized service providers where necessary to operate the journal, maintain its website, support publication, or provide technical services.

d. Indexing and Scholarly Communication

Article metadata, including titles, abstracts, author names, affiliations, and other publication information, may be shared with scholarly indexing, abstracting, discovery, and DOI registration services where applicable.

e. Legal and Institutional Requirements

NJK may disclose information when required by applicable law or when reasonably necessary to protect the rights, security, and legitimate interests of the journal, its publisher, users, or the public.

NJK does not sell or rent users' personal information for third-party marketing purposes.

6. Data Security

NJK takes reasonable measures to protect personal information against unauthorized access, disclosure, alteration, loss, or misuse. Access to personal information should be limited to authorized individuals who need it to perform journal-related responsibilities.

Users are also responsible for maintaining the confidentiality of their account credentials and for avoiding the submission of unnecessary sensitive personal information through the journal platform.

Although reasonable safeguards are used, no method of electronic transmission or storage can be guaranteed to be completely secure.

7. Data Retention

NJK retains personal information for as long as necessary to administer the journal, manage submissions and peer review, communicate with users, meet applicable obligations, and preserve the integrity of the scholarly record.

Information associated with published articles and editorial decisions may need to be retained for long-term scholarly and archival purposes. Information relating to other accounts or submissions may be retained for the period required for journal administration and applicable obligations.

Requests for deletion or correction will be considered in light of applicable requirements and the need to preserve relevant editorial and publication records.

8. Users' Rights

Subject to applicable law and the circumstances of the processing, users may request to:

Access personal information held about them.
Correct inaccurate or incomplete personal information.
Request deletion of personal information where deletion is appropriate and permitted.
Request restrictions on certain processing activities.
Object to certain processing activities where applicable.
Withdraw consent when processing is based on consent.

These rights may be subject to limitations where information must be retained for legal, administrative, ethical, or scholarly-record purposes.

To submit a request concerning personal information, users may contact NJK using the contact details in Section 12. The journal may request sufficient information to verify the identity of the person making the request.

9. Cookies and Website Technologies

The NJK website uses the Open Journal Systems (OJS) platform. Depending on the platform configuration, cookies or similar technologies may be used to support essential website functions, including user authentication, session management, and account access.

Users can manage cookie preferences through their web browser. Disabling certain cookies may affect the functionality of login, submission, or other website features.

If additional analytics or non-essential tracking technologies are implemented, their use should be disclosed as appropriate.

10. External Links

The NJK website may contain links to external websites, databases, repositories, indexing services, or other third-party resources. These websites operate independently and may have their own privacy policies and data practices.

NJK is not responsible for the privacy practices of external websites. Users are encouraged to review the applicable privacy statements before providing personal information to those services.

11. Changes to This Privacy Statement

NJK may revise this Privacy Statement when necessary to reflect changes in journal procedures, website functionality, publishing practices, or applicable requirements.

Any revised statement will be published on this page, together with an updated effective date where appropriate. Users are encouraged to review this page periodically.